Getting organised as a new locum
A simple checklist for new UK locum doctors — sessions, invoices, pension, and the admin habits that save time later.
- getting-started
- organisation
- invoices
Starting locum work is exciting — and busy. A few habits early on keep paperwork from snowballing.
1. Record every session
Date, hours, fee, practice, and payment status. Do it the same day when details are fresh.
2. Decide how you invoice
Some agencies handle payment; other bookings need you to invoice the practice. Know which applies before the first shift.
3. Think about NHS pension
If you are a GP locum in the NHS Pension Scheme, Forms A and B and contribution timing matter. Set a reminder so pension admin does not slip.
4. Separate money for tax
Put aside a percentage of each payment for tax and National Insurance. Your accountant can help you choose a sensible rate.
5. Use one system
Scattered notes across email, spreadsheets, and photos become unmanageable. One place for sessions, mileage, and invoices — whether that is LocumBook or another tool — is worth more than a perfect system you never open.
New to the app? Start with Getting started in the user manual.
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