LocumBook

End User License Agreement (EULA)

Last updated: 23 August 2026

This End User License Agreement ("Agreement") is a legal agreement between you ("User" or "you") and Accipe ("we," "us," "our"), the developer of LocumBook (the "App"), governing your use of the App. This Agreement is separate from, and supplements, our Terms of Service and Privacy Policy. By downloading, installing, or using the App, you agree to be bound by this Agreement.

If you do not agree to these terms, do not download, install, or use the App.

1. License Grant

Subject to your compliance with this Agreement, we grant you a personal, non-exclusive, non-transferable, revocable, limited license to download, install, and use the App on any Apple-branded product or Android device that you own or control, as permitted by the App Store's or Google Play's usage rules.

This license is for your personal or professional use as a locum clinician and does not permit you to:

  • Sell, rent, lease, sublicense, distribute, or otherwise transfer the App to any third party;
  • Copy, modify, reverse-engineer, decompile, or disassemble the App, except to the extent such restriction is prohibited by applicable law;
  • Use the App for any purpose other than tracking your own locum sessions, invoices, mileage, and related financial/tax records.

2. Not Financial, Tax, or Pension Advice

This is the most important section of this Agreement. Please read it carefully.

LocumBook is a record-keeping and calculation tool. It is not a substitute for professional financial, tax, legal, or pension advice. Specifically:

  • Tax exports and MTD figures. Self-assessment PDF/CSV exports, Making Tax Digital (MTD) quarterly summaries, and mileage deduction calculations are generated from data you enter and are provided for your reference only. They are not a tax return and do not constitute tax advice. You are solely responsible for verifying all figures with HMRC or a qualified accountant before submitting any return or MTD update.
  • NHS Pension forms. Form A, Form B, and SOLO form data prepared by the App are based on rules and rates we believe to be current at the time of your use, and on data you provide. Pension contribution calculations, tiers, and form submissions must be independently verified by you (and, where applicable, your practice or NHS Pensions) before submission. We are not liable for errors, rejected submissions, or contribution shortfalls arising from reliance on the App's outputs.
  • IR35 status indicators. Any IR35-related flag or status shown in the App is informational only, reflects a practice-level designation you have entered, and is not a legal determination of employment status. Seek independent advice for IR35 matters.
  • Rates, thresholds, and rules change. HMRC mileage rates, pension tiers, MTD mandation thresholds, and similar figures are updated periodically by the relevant authorities. We aim to keep the App current but do not guarantee that displayed rates reflect the latest published figures at all times.

You use all calculations, exports, and figures generated by the App at your own risk and remain solely responsible for the accuracy of your tax and pension affairs.

3. Your Data and Backups

LocumBook stores your session, invoice, mileage, and practice data locally on your device by default. We do not upload your records to our servers unless you have an active Pro subscription, sign in with Apple or Google, and explicitly opt in to cloud sync in Settings.

Optional encrypted cloud sync across devices is available to Pro subscribers who sign in and opt in. You can disable sync and delete cloud data from Settings → Data management. Further details are in our Privacy Policy.

  • You are responsible for using the App's built-in encrypted backup and export features to safeguard your data.
  • We are not liable for loss of data resulting from device loss, damage, factory reset, app deletion, operating system issues, or failure to create backups.
  • If you enable a password-protected backup, you are solely responsible for remembering that password; we cannot recover it for you.

4. Subscriptions and In-App Purchases

LocumBook offers a free tier with core session and invoice tracking. Optional Pro features are available via auto-renewing subscriptions or a one-time lifetime purchase, processed through the Apple App Store or Google Play Store via RevenueCat. Sign-in with Apple or Google is required to subscribe.

Current Pro plans (purchased in the app, not on this website):

  • Monthly: £3.99/month — flexible billing, cancel anytime
  • Annual: £24.99/year (Save 48% vs monthly)
  • Lifetime: £79.99 one-time — all current and future Pro features, no recurring fees
  • New subscribers receive a 2 months free trial on monthly and annual plans; trial terms are shown at purchase
  • Prices may vary by region or platform; see our pricing page for current offerings
  • Subscriptions renew automatically unless cancelled at least 24 hours before the end of the current period
  • Manage or cancel subscriptions in your Apple ID or Google Play account settings — not through us or this website
  • Payment is charged to your app store account at confirmation of purchase and at each renewal
  • Refunds are handled by Apple or Google in accordance with their respective refund policies; we do not process refunds directly

5. Third-Party Services

LocumBook does not display advertisements. The App may use the following third-party services:

  • Apple Sign-In / Google Sign-In for authentication;
  • RevenueCat for subscription and purchase management;
  • Supabase for authentication and optional cloud sync when you opt in;
  • Google Maps Platform for postcode lookup and mileage distance calculations;
  • Google Firebase for aggregated analytics and crash diagnostics.

Each third-party provider processes data under its own terms and privacy policy, as described in our Privacy Policy and in the App's App Store / Play Store privacy disclosures.

6. Acceptable Use

You agree not to:

  • Use the App for any unlawful purpose or in violation of any applicable law or regulation;
  • Attempt to gain unauthorised access to any part of the App, its servers, or related systems;
  • Interfere with or disrupt the App's operation or security features;
  • Use the App to store or process data on behalf of anyone other than yourself, unless separately agreed with us.

7. Intellectual Property

The App, including its design, code, branding, and content (excluding data you enter), is owned by Accipe and protected by copyright and other intellectual property laws. This Agreement does not transfer any ownership rights to you.

8. Disclaimer of Warranties

To the maximum extent permitted by applicable law, the App is provided "as is" and "as available," without warranties of any kind, whether express, implied, or statutory, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the App will be uninterrupted, error-free, or that calculations will be free from inaccuracy.

Apple is not responsible for any maintenance or support obligations with respect to the App. Any such obligations, to the extent applicable, are ours alone.

9. Limitation of Liability

To the maximum extent permitted by applicable law, Accipe shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of income, loss of data, tax penalties, or pension shortfalls, arising out of or related to your use of the App, even if advised of the possibility of such damages.

Our total aggregate liability arising out of or relating to this Agreement or the App shall not exceed the amount you paid us for the App (if any) in the twelve (12) months preceding the claim.

Nothing in this Agreement excludes or limits liability that cannot lawfully be excluded or limited under applicable law, including liability for death or personal injury caused by negligence, or fraud.

10. Product Claims

You acknowledge that Accipe, not Apple or Google, is responsible for addressing any claims you or any third party may have relating to the App, including but not limited to: (a) product liability claims; (b) any claim that the App fails to conform to any applicable legal or regulatory requirement; and (c) claims arising under consumer protection or similar legislation.

11. Third-Party Intellectual Property Claims

In the event of any claim by a third party that the App, or your possession and use of it, infringes that third party's intellectual property rights, Accipe, not Apple, will be solely responsible for the investigation, defence, settlement, and discharge of any such claim.

12. Legal Compliance

You represent and warrant that you are not located in a country subject to a U.S. Government embargo, or that has been designated by the U.S. Government as a "terrorist supporting" country, and that you are not listed on any U.S. Government list of prohibited or restricted parties.

13. Third-Party Beneficiary

You acknowledge and agree that Apple Inc. and its subsidiaries are third-party beneficiaries of this Agreement, and that, upon your acceptance of this Agreement, Apple will have the right (and will be deemed to have accepted the right) to enforce this Agreement against you as a third-party beneficiary of it. This does not affect any other rights or remedies available to Apple under separate agreements.

14. Termination

We may suspend or terminate your access to the App if you breach this Agreement. You may stop using the App and delete it from your device at any time. Sections 2, 8, 9, 10, and 11 survive termination.

15. Changes to This Agreement

We may update this Agreement from time to time. Material changes will be reflected by an updated "Last updated" date at the top of this page. Continued use of the App after changes take effect constitutes acceptance of the revised Agreement.

16. Governing Law

This Agreement is governed by the laws of England and Wales, without regard to conflict of law principles. Any disputes arising under this Agreement shall be subject to the exclusive jurisdiction of the courts of England and Wales.

17. Contact

Questions about this Agreement can be sent to:

Accipe
support@accipe.co.uk
https://accipe.co.uk

This Agreement should be read alongside our Terms of Service and Privacy Policy. Where there is a direct conflict specific to license terms, this Agreement governs.